Freedom of Information Act for the Peotone Public Library District

PEOTONE PUBLIC LIBRARY

THE ILLINOIS FREEDOM OF INFORMATION ACT
 
I.          A brief description of our public body is as follows:
 
A. Our purpose is to provide materials and services for the recreational,
       social, informational, and educational needs of the community.
 
B.     An organizational chart is attached.
 
C.    The total amount of our operating budget for 2012-2013 is: $464,000.00.
Funding sources are property and personal property replacement taxes,
state and federal grants, fines, charges, and donations. 
 
D.    The office is located at this address: 515 N. First St., Peotone, IL 60468.
 
E. We have approximately the following number of persons employed
       1. Full-time:   3
       2. Part-time:   8
 
F. The following organization exercises control over our policies and
procedures: The Peotone Public Library Board of Library Trustees, which meets monthly on the 3rd Tuesday of each month 7:15p.m., at the library.
 
Its members are: Sandra Gall, President; Mary Cann, Treasurer; Karen Le Claire, Secretary; Marianne Baker, Ann Marie Manning-Nagel, Joseph Mills and Diane Stacy ,Vice-President.
 
            G. We are required to report and be answerable for our operations to:
                   Illinois State Library, Springfield, Illinois. Its members are: State
                   Librarian, Jesse White (Secretary of State); Director of
                   State Library, Anne Craig; and various other staff.
 
II.        You may request the information and the records available to the public in
             the following manner:
           
A. Use request form (see attached).
           
B. Your request should be directed to the following individuals: Noreen Bormet and Karen LeClaire.
           
C. You must indicate whether you have a “commercial purpose” in your
                   request.
 
D. You must specify the records requested to be disclosed for inspection or  
to be copied. If you desire that any records be certified, you must specify
which ones.
E.     To reimburse us our actual costs for reproducing and certifying (if
requested) the records, you will be charged the following fees:
      There is a $1.00 charge for each certification of records.
      There is no charge for the first fifty (50) pages of black and white
      text either letter or legal size;
      There is a $.15 per page charge for copied records in excess of 50
      pages;
      The actual copying cost of color copies and other sized copies will be
      charged.
 
F.     If the records are kept in electronic format, you may request a specific
format and if feasible, they will be so provided, but if not, they will be provided either in the electronic format in which they are kept (and you would be required to pay the actual cost of the medium only, i.e. disc, diskette, tape, etc.) or in paper as you select. 
 
G.    The office will respond to a written request within five (5) working days
or sooner if possible. An extension of an additional five (5) working days may be necessary to properly respond.
 
H.    Records may be inspected or copied. If inspected, an employee must be
present throughout the inspection.
 
I.       The place and times where the records will be available are as follows:
Monday-Friday, 9:30a.m. to 8p.m.
                                                Peotone Public Library, Administrative Offices
 
III.       Certain types of information maintained by us are exempt from inspection
             and copying. However, the following types or categories of records are
             maintained under our control:
A.    Monthly Financial Statements
B.     Annual Receipts and Disbursements Reports
C.    Budget and Appropriation Ordinances
D.    Levy Ordinances
E.     Operating Budgets
F.     Annual Audits
G.    Minutes of the Board of Library Trustees
H.    Library Policies, including Materials Selection
I.       Adopted Ordinances and Resolutions of the Board
J.      Annual Reports to the Illinois State Library