Below are some of the policies about the public's use of the library.
Behavior in the Library
The Peotone Public Library is dedicated to providing access to knowledge and information through reading, writing, and quiet contemplation, providing patrons the right to use materials and services without being disturbed or impeded, and providing patrons and employees a secure and comfortable environment. The Public Library Act provides the Board of Library Trustees with the general power to carry out the spirit and intent of the Act in establishing and maintaining the library and providing library services and the specific power to “exclude from the use of the library any person who willfully violates an ordinance or regulation prescribed.”
The Board of Library Trustees of the Peotone Public Library establishes its conduct ordinance as follows:
A patron who engages in any activity which materially disrupts the use of library facilities, collections, or services by patrons or materially disrupts the ability of the staff to perform its duties shall cease such activity immediately upon request by library personnel.
In such instances involving minors, identification will be requested and the incident may be reported to the parent or guardian.
If, following a request, the patron fails or refuses to comply or responds to the request in an abusive fashion, he or she will be required to leave the library premises immediately for the balance of that calendar day. If he or she fails to leave, the police will be summoned.
Library personnel will give two written warning notices to a disruptive patron. The third written warning will be a permanent suspension from the use of the library and he/she will not be permitted on the Peotone Public Library premises. Parents or guardians of minors will be notified in writing of any instances in which a minor is required to leave the library and advised of the consequences of any further instances.
Parents wishing to appeal such action may do so upon written request to the Board of Library Trustees.
In the event a patron barred from the use of the library attempts entry to the library, the police will be summoned and informed of the prior action.
This Ordinance shall take effect immediately upon enactment and approval according to law and be in full force and effect thereafter. A copy shall be posted within three days of enactment at the library and the secretary shall maintain a certified copy in the official records of the library available for public inspection.
Board/Meeting Room Use
PEOTONE LIBRARY MEETING ROOM POLICY
PURPOSE STATEMENT: The Public Meeting Room and the Board Room (called Meeting Rooms hereafter) will be used first and foremost for Peotone Library programs and Peotone Library needs. Subject to this Public Meeting Room Policy and to the library general rules and regulations, non-profit community groups and associations and/or governmental entities may submit applications to reserve the Meeting Rooms in accordance with the provisions of this policy, which may be amended by the Library Board from time to time. Meetings shall be open to the public and library staff.
A. Priorities for the use of the Meeting Rooms (in order of preference)
1. The Library’s own programs.
2. A program in which the Library is a sponsor, participant, or cooperating sponsor.
3. Programs which are sponsored by local non-profit organizations.
4. Occasional use by nonprofit community groups, organizations or governmental bodies on a first come first served basis.
B. Restrictions on the use of Meeting Rooms:
The Meeting Rooms may not be used for:
1. Programs involving the sale, advertising, or promotion of products or services. However at the Library Director’s sole discretion, training or information programs by recognized local nonprofit community service agencies will be permitted.
2. Fund raising other than by organizations raising funds for the library.
3. Profit making meetings or programs.
4. Groups or associations wishing to charge an entrance fee or donation at the door.
5. Groups that meet more than once a month with the exception of the library’s own programs.
6. Any illegal activity or uses which advocate or incite illegal activities.
7. Programs that may create a public safety hazard or disrupt the quiet use and enjoyment of the library by members of the general public. No loud music or other sounds which are audible in other parts of the library will be permitted.
8. Meeting Room(s) may not be used for social gatherings such as, but not limited to showers, birthday parties, dances, etc.
C. Fees, Deposits and Refund Procedures:
1. Fees will not be charged for the use of the Meeting Rooms; however, donations will be accepted from any organization.
2. A $25 refundable deposit is required for use of either meeting room.
3. The deposit in the form of a check made payable to Peotone Public Library must be paid at the time of the Meeting Room reservation. The deposit check will be mailed back to the organization providing the room is found in the original condition and the library is vacated by closing.
4. Groups that use the Meeting Rooms on a monthly basis will pay one deposit which will be held until the group stops using the room or the check expires, whichever comes first. If the deposit is forfeited, the group will need to pay another deposit.
5. If a deposit is not refunded due to damage or staying beyond closing, a group may be prohibited from further use or will pay another deposit for future use.
D. Guidelines and General information about use of Meeting Rooms.
1. The library cannot provide storage space for any group’s equipment with the exception of the Peotone Woman’s Club. In recognition of the unique relationship of the Peotone Woman’s Club with the library since 1934 and the club’s ongoing support of library programs, the library will house the club’s files and display two (2) certificates and two (2) plaques currently held by the library.
2. The Library assumes no responsibility for materials belonging to the organization/individual(s) or liability for loss or damages. Personal insurance is suggested for valuable property brought into the library.
3. Groups of children under the age of 18 must have adult supervision in the meeting room at all times.
4. Childcare is not provided by the library staff in any area of the library. All children of attendees must be supervised and follow accepted rules of library courtesy.
5. No kitchen facilities are available for use by groups and eating and drinking are prohibited in the Meeting Rooms, except for Library sponsored events.
6. Alcohol, tobacco and illegal substances are prohibited on library premises.
7. The Peotone Library shall not be used as a headquarters or mailing address for any group.
8. No activity in the Meeting Rooms shall overflow into other areas of the library.
9. No group shall be allowed access to the library for any activity outside normal library hours.
10. Library staff will not accept/communicate phone calls, pages, etc unless there is a genuine emergency.
11. It is expected that all meetings/programs will be completed 30 minutes prior to closing and that clean up will be completed by closing. All participants will vacate the library by closing. All groups are asked to plan accordingly. The deposit of $25 may be forfeited if participants do not vacate the building by closing. This forfeiture will apply to any part of an hour after closing.
E. Booking Procedure:
1. The Meeting Rooms must be reserved in person by turning in a completed application at the library.
2. Applications are available at the front desk of the library or may be downloaded from the library website, www.peotone.lib.il.us.
3. Persons filling out an application for a group must be at least 18 years of age.
4. Applications will not be accepted more than two months prior to the event. However, groups are encouraged to apply at least two weeks prior to the event to ensure availability.
5. The Peotone Library reserves the right to review accept or reject any application as per the dictates of this policy.
6. All applicants will be given a copy of this Meeting Room Policy and will sign a statement indicating they are familiar with the expectations of the Peotone Library and its Board.
7. Organization applicants are responsible to make all participants aware of the expectations of the Peotone Public Library and its Board.
G. Available Rooms and Equipment:
1. One small Board Room which contains a conference table and 12 chairs.
2. One Public Meeting Room with the capacity to seat up to 47 people and which contains one lectern. There are 47 chairs and 8 folding tables available for use.
H. Meeting Room set-up:
1. All groups shall be responsible for the set up of the Meeting Rooms during regular library operating hours.
2. Any additional equipment or furnishings brought into the library must be approved in advance by the Library Director.
3. Furniture from other areas of the library may not be moved into the Meeting Rooms.
I. Meeting Room clean-up:
1. Rooms should be left in the same condition in which they were found.
2. Nothing is to be attached to the walls in any manner.
3. Projects requiring paint, glue, glitter or other materials that may damage the Meeting Room or any library property in them are prohibited. An exception may be made to this prohibition on a case-by-case basis, subject to the sole discretion of the Director.
4. Clean-up must be completed by the group by closing time on the day of the meeting.
5. Should the library incur any expense for clean-up or repair to property that exceeds the deposit of $25, an additional fee may be assessed.
J. Promotions and Publicity:
Use of the Peotone Public Library’s Meeting Rooms does not constitute Library endorsement of viewpoints expressed by participants in the program. Advertisements or announcements implying such endorsements are not permitted. The following statement is to be placed on all publicity that is distributed for programs booked in the Meeting Rooms: “This program is neither sponsored nor endorsed by the Peotone Public Library. The Library is not responsible for the information presented in this program.”
BOOKING APPLICATION-PUBLIC MEETING ROOMS
Peotone Public Library Meeting Room Application
515 N. First
Peotone, Illinois 60468
Date of Application: _______________________________
Name of organization: _____________________________________________
________________________________________(state and zip)
Person Responsible for Application: __________________________________
Home Phone: ____________________ Work Phone: _________________
E-mail address(optional): _______________________________________
Head of organization if other than applicant (if applicable) or other contact person:________________________________
Home phone: ____________________ Work Phone: _________________
Date of meeting________________________________________________
Frequency of use: One Time ___ Other(Please explain)_____________________
Hours of use: ___________ (Begin) ______________ (End)
Type of Meeting/Program (Please Describe):______________________________ __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Please list any materials you anticipate bringing into the library:_______________
Room to be Reserved: Board Room: _______ Public Meeting Room: ________
I state the above information is true and correct. I further state that I have received a copy of the Policy adopted by the Board of Trustees of the Peotone Public Library District, that I and my organization will abide by and comply fully with that policy at all times, and that I and the above group shall indemnify and hold harmless the Board of Trustees of the Peotone Public Library district from and against any loss, cost, expense, or damage occasioned by the use of the Meeting Room(s) and/or our failure to follow any part of this policy.
Applicant Signature: ___________________________________
$25.00 Room Deposit paid/ Check Number: _____
Approved By: ________________________ Date: ______________________
The Peotone Public Library District, by granting permission for the use of the Library facilities to any party, does not necessarily share, condone, or advocate any of the beliefs, purposes, or actions of the person, persons, organization, or activities, which are using the facility either while on or off the premises owned by the Peotone Public Library District.
Computer/Internet Use Policy and Guidelines
The Library reserves the rights to limit, refuse, and/or ban any patron from using the library equipment and computers. Use is limited to patrons in good standing, i.e., all fines have been paid, all overdue materials have been returned, any lost materials have been paid for, and the patron has a current local library card.
Anyone under the age of 13 must be accompanied by a parent or guardian while using library equipment or computers. Library equipment or computers are on a “first come, first served” basis. However, all patrons shall log in at the PC Reservation Computer prior to use. The computer user has a 2-hour time limit on library computers per day. This time can be split up during that day. You might be asked to limit your time on the computer to sixty (60) minutes if the computers are all in use.
Copyright laws forbid duplication of copyrighted software. The Library restricts the use of personal software on library computers. There is a charge of $ 1.00 for each data disk purchased from the Library, and a charge of $.20 per page of printing from a library computer. Please do not download or save information onto library computers.
Parents wishing to control the materials to which their children are exposed are expected to provide sufficient supervision of the children to accomplish this. Restriction of a child’s access to the Internet is the responsibility of the Parent or Guardian.
The Peotone Public Library District specifically disclaims any warranty as to the information’s accuracy, authoritativeness, timeliness, usefulness or fitness for a particular purpose. The Peotone Public Library District shall have no liability for any direct, indirect or consequential damages related to the use of the information contained here.
Rules governing use
The computer user has a 2-hour time limit on library computers per day. This time can be split up during that day. You might be asked to limit your time on the computer to sixty (60) minutes if the computers are all in use.
Users may not
1. Make any attempt to damage computer equipment or software.
2. Make any attempt to alter software configuration.
3. Make any attempt to cause degradation of system performance.
4. Use any library computer for any illegal or criminal purpose.
5. Violate copyright laws or software licensing agreements in their use of library computers.
6. Engage in any activity, which is deliberately and maliciously offensive, libelous or slanderous.
7. Install or download any software.
Violations may result in loss of access. A patron found to be sending or receiving unlawful materials will be disconnected from the Internet, and will not be allowed to use it at any future time.
General. The Peotone Public Library is grateful for gifts, and its collection has been enriched by donations of materials as well as contributions. Through donors, the library has been able to acquire materials which could not have been purchased otherwise. The library staff can supply, upon request, a list of needed materials for consideration by the donor.
Donation of Books and Audio Visual Materials. In accepting a gift of materials, the library reserves the privilege of deciding whether items donated should be added to the collection. Out of the many books and other materials which citizens so generously give, a considerable proportion can be used. Some cannot, because any library material, though of value in itself, may be: (1) a duplicate of an item of which the library already has a sufficient number; (2) outdated--interesting but not of sufficient present reference or circulating value to the library; and/or (3) in poor condition--which would not justify the expense of processing it, i.e. cataloging and preparing it for circulation. The material will be judged by the same standards of selection as those applied to the purchase of new materials. The Peotone Public Library accepts gift books with the understanding that books which are useful to the library collection will be retained and other books disposed of in whatever manner the librarian deems best. The Library necessarily reserves the right to interfile gifts with other collections on the same subject, so that all collections are organized and classified according to library standards for the best public service.
Gift Book Program. The Library welcomes monetary contributions specifically for book purchases in memorial to or in honor of named individuals. In order that the Library can properly honor the generosity, a special form to record the information is used and should be completed.
Donation of Art Objects and Other Types of Materials. Although such gifts are usually welcomed and valued, final decision on their acceptance rests with the Library Director and the Board of Library Trustees.
Donations—Others, e.g. Monetary. The Library welcomes cash contributions, gifts of real property, stocks, and bonds. It is our custom to expend cash gifts on materials, equipment, or a project which is acceptable to the donor. Although it is unlikely, there may be an occasion in which the restrictions set by the donor make it impossible for the library to accept the contribution. All donations are subject to the approval of the Library Director with the backing of the Library Board of Library Trustees.
Recognition of Gifts. For memorial books to the library, the library may place within the book the name of the donor, if desired. Accepted gifts will be honored in our gift remembrance book.